Leads from your website, Facebook and Google ads, Instagram DMs and phone calls all land in one CRM within seconds. Each one gets an instant text and email, is assigned to the right person, and that person gets a task to call within 5 minutes. Leads who don't book go into a follow-up sequence instead of being forgotten.
What it looks like
How we set it up
Website forms, Facebook and Instagram lead ads, Google ads, DMs and phone calls. We list every place a lead can come from.
New lead → contacted → appointment set → quoted → won or lost, with fields for source, service and text-message consent.
New lead → instant text + email with your booking link → assigned to a person → "call now" task due in 5 minutes → backup alert if nobody calls.
No answer? A text at 30 minutes, a second call the same day, call + text on day 2, email on day 3, a last text on day 5, then a monthly newsletter.
We send 5 test leads from every source and time each one from submit to first text. Then you get a speed-to-lead report every Monday.
Tools and what they cost
Prices checked October 29, 2026. You pay each tool directly at its own price; we never mark them up.
| Tool | What it does | Typical cost |
|---|---|---|
| GoHighLevel (our top pick) | CRM, texting, email, calendars and automations in one place | From $97/mo + texting usage |
| HubSpot Free | A free, polished CRM for smaller teams | $0 for up to 2 users and 1,000 contacts |
| Zapier | Connects forms and apps that don't talk to the CRM directly | Free to $19.99/mo (billed yearly) |
Monthly tool costTypical tool cost: $0–$150 a month, depending on CRM and text volume.
TimelineAbout 1–2 weeks: 3–6 hours of build plus testing every lead source.
Pricing
Included in every AI plan. Most businesses start with AI Starter ($5,000) or bundle 3 agents in AI Growth ($9,500).
One AI agent, built around your business, tested and live in about 2–3 weeks.
Starting at$5,000setup
Care plan from $497/mo
Three agents working together, so every call, lead and happy customer gets handled.
Starting at$9,500setup
Care plan from $997/mo
The whole back office on autopilot, with a dashboard you can talk to.
Starting at$15,000+setup
Care plan from $1,497/mo
Software and phone-minute costs (for example Bland AI at $0.14 a minute) are billed to you by each tool at their price. We never mark them up, and each service page shows what they usually cost.
Agency MAX is the AI toolkit we use, from $100 to set up on your own.
FAQ
People ask several businesses at once and usually hire the one that responds first. An instant text and a call within minutes puts you first almost every time.
Usually GoHighLevel, because texting, email, calendars and pipelines are all in one place. If you already use HubSpot, Pipedrive or another CRM, we build inside it.
Yes, with consent. We add a consent checkbox to your forms, record it on the contact, and every text includes "Reply STOP to opt out." Business texting also needs A2P 10DLC registration, which we walk you through.
No. The follow-up stops the moment someone replies or books, and a lead who goes quiet gets about 5 touches over a week, then a monthly email.
Yes. Calls the AI receptionist handles create a contact with the call summary, so phone leads get the same follow-up as web leads.
Works well with
An AI phone agent picks up your business line, talks like a trained receptionist, answers from your real price sheet, books the appointment into your calendar and sends hot calls to your cell. Every call ends with a transcript and a summary in your CRM.
Someone comments a keyword on your reel. Within seconds they get a friendly DM with your link, you collect their email, they're tagged as a lead, and a short follow-up takes it from there. We run this exact setup on our own Instagram.
We pull the numbers from Meta ads, Google ads, Google Analytics, Instagram and your sales tools into one live dashboard. Every Monday a short email goes out with the key numbers and a plain-English summary of what changed and why, written by AI from your real data.
Free 15-minute call. We'll tell you what to make, what to automate first and what it costs.